2019-09-09 Meeting notes

Frank

• 4th Qtr FTO Planning - start thinking about FTO balances that need to be used by year end, and put time on calendar by the end of September so time is not lost. Whole team cannot be out Thanksgiving, Christmas, and New Years week so work together on those weeks and be fair to each other!

• Traffic system upgrade has started, but Rackspace has been slow with the server builds. This will set the timeline back 1 week.

• In the process of putting out fires with Pivotal issues. Once that settles down, I will make a plan for the team for to move forward.

  • bug - recalc of certain objects deletes many SIC codes. caused many many problems w/ traffic

  • Need to figure out how to restore

  • Need to address: who will create servers/server names, revenue

Karen

• Jenkins server patching and upgrade, with Roshan.

  • Coordinate monthly schedule with Abe and Corevalue.

• Cloud Migration Project (Building Server Service); RFQ being sent out to 4 companies (Corevalue, EagleDream, Edison Interactive, Andy Gaskell (Independent Contractor from CTO Teammate))

• Hivestack UUIDs loaded; tables and stored procs updated. Code review with Frank and Tom.

• AWS - working on centralized logging.

• Snowflake row counts

• WFH Thursday (9/12); FTO next Thursday (9/19), Friday (9/20).

Leslie

• CRM to NetSuite Push to Go Live 9/16/19. John Hayhow will be camping out in the Tavern Room

  • CRM IS DARK on FRIDAY for Stacey to update

• Capacity analysis, please continue to update Jira and the IT Time Tracking spreadsheet

• Met with CoreValue, they were agreeable with us adding our time to our projects .We would like to mirror their approach to working in Jira

• Jira Mapping- Hans is back today. Please have your spreadsheets up to date so we can submit to Hans

• Jira Mapping has moved to Managers only- less confusion please email me any issues or concerns we can address

• O365 Roll-out continues, CHI and TOR complete. reviewing lessons learned for LA and NY

• Rolling Surface Hubs being installed here in Lowell-in the house keep an eye out

• O365 Transformation kick off meeting happened on Friday.

• For Review:

• An Initiative is a very large body of work , which spans multiple Epics and sometimes multiple teams.

• An Epic represents a big user story that has not been broken down into finer-grained requirements.

• A Story represents a single feature to be implemented. Usually capturing the requirements of the end use.

• A Task represents a generic task that is not a bug or a story. But which needs to be completed.

• A Bug represents a defect or problem that needs to be fixed.

Andrea

• PO Approval Workflow - Core Value to deploy the approval matrix to Production 9/10/19

• CRM Migration -

  • Deploy to Production 9/13 for 9/16 end user Go Live

  • John Hayhow onsite 9/10-9/17

• Data API - Deploy to Production 9/16/19

• Jira Service Desk Tickets - Identify “project” type requests vs “break fix”

• Jira Tickets - Project related (CV)

• Netsuite Projects -

  • Path to Production -

    • schedule SB 1 & 2 Refresh

    • Review of Roles & Permissions

    • Develop requirements/process for new project requests

Abe

Wrapping up in-progress RE Sales

• Revenue Actual vs Budget:

  • Actuals complete, tested, confirmed by Finance

  • Comparing arithmetic automated by looker

  • Finalizing presentation / visualizations (currently a text table)

  • Budget is static table, need to automate next but need to approach Finance for guidance on where to start…

  • Reviewed by Generation Partners

• Lead Gen Dashboard bugfix - completed, pending verification. Need Maria Villa to come back to the office tomorrow to verify

• New Scope from Matt and Board - going to hold while I move everything to the Production environment within the CI/CD development flow

Looker CI / CD

• Re-documenting Looker concepts and process in Confluence (in progress)

• Identify all in-use dashboards and convert to Lookml Dashboards (in progress)

• Copy pasting Looker objects to Dev (in progress)

• Automated migration of my looker objects to staging (in progress)

• Retraining end users on url / where to find dashboards

• Educate end users on development flow

FTO thurs fr 9/19-20

Roshan

• Planning measures to secure cloud esp. servers.

• Learning about Cloud Endure ( if this fits. Migration to AWS)

• Co-Ordinate with Karen on Updating Jenkins Service and Plugins

• Currently Working on Instance Schedulers, Dashboard (Metric-Visualization) on IT sandbox.

• Covering NOC tommrow at 1 to 2 pm and applied for FTO on 11th.

Stacey

• Server Names

• Find Orphan Program IDs in Looker

• CoreValue Questions

• Revenue

• CRM to NetSuite:

  • UAT for Brian

  • Training for NOC and PMs (Wednesday or Thursday)

  • Prep for Data Load on Friday

  • Data Load Friday

• Vistar and Campsite Weekly Report

Tom

• Historical Revenue reports submitted to Matt Smocovich (incl server info)

• Building and Server information report also provided to Matt

• Traffic support tickets closed

• Working hand -in hand with Scott Barske

• Worknig with Kate Monnier - Screencenter Data

• Ongoing work on data with Mike and Hans